Many businesses work with multiple vendors and suppliers, from raw material providers to service agencies and contract manufacturers.
As the vendor list grows, so does the complexity. Many businesses still manage suppliers using spreadsheets, WhatsApp messages, email threads, & manual purchase orders, which leads to:
- Lost contract details.
- Missed renewal dates.
- Incorrect vendor payments.
- Poor tracking of purchase orders.
That’s why businesses are also looking to have their own Vendor Management System in Laravel.
It centralizes all vendor data, contracts, and purchase orders in one place to make the entire process transparent and efficient.
In this blog, you will have a fully working Vendor Management System built in Laravel with complete code that you can customize as you want.
What Is a Vendor Management System?
A Vendor Management System helps organizations manage everything related to suppliers, from onboarding to contract handling to tracking purchase orders.
Simplified Vendor Lifecycle:
- Onboarding: Add vendor contact details and documentation.
- Contracts: Define pricing terms, duration, expiry, and deliverables.
- Purchase Orders: Issue and track orders linked to each vendor.
- Tracking & Updates: Monitor delivery, payment status, and contract health.
Where is this used in real life?
- Manufacturing companies manage raw material suppliers.
- Marketing agencies handling freelance or external service providers.
- Retail chains source products from multiple distributors.
This is known as Vendor and Supplier Management Software & building it yourself in Laravel is far more affordable & customizable than purchasing expensive enterprise tools.
What System Features Will You Build in a Vendor Management System?
Here you can see some of the main features that will be included in your VMS.
| Module | Features You Will Implement |
| Vendors | Add, Edit, Delete, & View vendor details. |
| Contracts | Create a contract with duration, amount, and terms. |
| Purchase Orders | Create and manage Purchase Orders linked to a Vendor. |
| Dashboard | Display vendor count, contract expiry alerts, and recent orders. |
Your system will have a Vendor management dashboard using Laravel Blade, making it easy for businesses to monitor vendor operations.
What Are the Technologies & Tools You Will Need?
- Laravel 10+
- PHP 8+
- MySQL Database
- Composer + Artisan CLI
- Blade Templates with either Tailwind CSS or Bootstrap(you can choose)
How to Set Up the Laravel Project?
Let’s start by creating a fresh Laravel setup.
composer create-project laravel/laravel vendor-management
cd vendor-management
Configure your database in .env, then run:
php artisan migrate
Now, we’ll create the models, controllers, and migrations required for the system. This is where we begin building our Laravel CRUD Example with Relationships.
php artisan make:model Vendor -mcr
php artisan make:model Contract -mcr
php artisan make:model PurchaseOrder -mcr
This automatically generates:
- Models
- Controllers
- Migration files
- Resourceful methods for CRUD
How to Build the Vendor Module? (CRUD Screens + Validation)
This part covers Laravel vendor management CRUD step-by-step.
Migration (database/migrations/xxxx_create_vendors_table.php)
public function up()
{
Schema::create('vendors', function (Blueprint $table) {
$table->id();
$table->string('name');
$table->string('email')->nullable();
$table->string('phone')->nullable();
$table->string('address')->nullable();
$table->timestamps();
});
}
Vendor Model (app/Models/Vendor.php)
class Vendor extends Model
{
protected $fillable = ['name', 'email', 'phone', 'address'];
public function contracts()
{
return $this->hasMany(Contract::class);
}
public function purchaseOrders()
{
return $this->hasMany(PurchaseOrder::class);
}
}
VendorController (app/Http/Controllers/VendorController.php)
class VendorController extends Controller
{
public function index()
{
$vendors = Vendor::latest()->paginate(10);
return view('vendors.index', compact('vendors'));
}
public function create()
{
return view('vendors.create');
}
public function store(Request $request)
{
$request->validate([
'name' => 'required'
]);
Vendor::create($request->all());
return redirect()->route('vendors.index')->with('success','Vendor added successfully.');
}
public function edit(Vendor $vendor)
{
return view('vendors.edit', compact('vendor'));
}
public function update(Request $request, Vendor $vendor)
{
$vendor->update($request->all());
return redirect()->route('vendors.index')->with('success','Vendor updated successfully.');
}
public function destroy(Vendor $vendor)
{
$vendor->delete();
return back()->with('success','Vendor deleted successfully.');
}
}
Blade View Example (resources/views/vendors/index.blade.php)
<h2>Vendors</h2>
<a href="{{ route('vendors.create') }}">Add Vendor</a>
@if(session('success'))
<p>{{ session('success') }}</p>
@endif
<table>
<tr><th>Name</th><th>Email</th><th>Actions</th></tr>
@foreach($vendors as $v)
<tr>
<td>{{ $v->name }}</td>
<td>{{ $v->email }}</td>
<td>
<a href="{{ route('vendors.edit',$v->id) }}">Edit</a>
<form action="{{ route('vendors.destroy',$v->id) }}" method="POST">
@csrf @method('DELETE')
<button type="submit">Delete</button>
</form>
</td>
</tr>
@endforeach
</table>
How to Build the Contract Management Module?
This is the Contract Management Module Laravel feature.
Migration (create_contracts_table.php)
public function up()
{
Schema::create('contracts', function (Blueprint $table) {
$table->id();
$table->foreignId('vendor_id')->constrained()->cascadeOnDelete();
$table->date('start_date');
$table->date('end_date');
$table->decimal('amount', 10,2);
$table->text('notes')->nullable();
$table->timestamps();
});
}
ContractController: Display Contract Expiry Status
public function index()
{
$contracts = Contract::with('vendor')
->select('*')
->get()
->map(function($c){
$c->is_expired = now()->gt($c->end_date);
return $c;
});
return view('contracts.index', compact('contracts'));
}
How to Create a Purchase Order Module? (Order Creation + Status Tracking)
You will learn to create a system of Purchase Order Management in Laravel.
Migration (create_purchase_orders_table.php)
public function up()
{
Schema::create('purchase_orders', function (Blueprint $table) {
$table->id();
$table->foreignId('vendor_id')->constrained()->cascadeOnDelete();
$table->string('order_number');
$table->enum('status', ['Pending','Approved','Completed'])->default('Pending');
$table->timestamps();
});
}
Controller Snippet
public function create()
{
$vendors = Vendor::all();
return view('purchase-orders.create', compact('vendors'));
}
public function updateStatus(PurchaseOrder $po, $status)
{
$po->update(['status' => $status]);
return back()->with('success','Order status updated.');
}
How to Create the Vendor Dashboard? (Real-Time Insights)
Here’s your Laravel Admin Dashboard Example.
public function dashboard()
{
$vendorCount = Vendor::count();
$activeContracts = Contract::whereDate('end_date','>=',now())->count();
$pendingOrders = PurchaseOrder::where('status','Pending')->count();
$recentOrders = PurchaseOrder::latest()->limit(5)->get();
return view('dashboard', compact('vendorCount','activeContracts','pendingOrders','recentOrders'));
}
Dashboard Highlights:
- Total Vendors
- Active Contracts
- Pending Purchase Orders
- Recent Orders List
Here’s the Complete GitHub Code to Create a Vendor Management System in Laravel.
What Makes Our Laravel Solutions Stand Out?
Our team has deep experience in enterprise solutions that ensure your Vendor Management System is secure, fast, and ready for real-world business workflows.
- We build complete vendor and supplier management software with vendors, contracts, and purchase order workflows integrated in one place.
- We design the Contract Management Module in Laravel & Purchase Order Management in Laravel according to your workflows, terms, & reporting formats.
- We create a Laravel Admin Dashboard with real-time counts, expiry alerts, payment tracking, and performance insights.
- From Role-Based Access Control (RBAC) to encrypted records and automated backups, we ensure your vendor data stays protected and compliant.
Want a Customized Laravel Solution? Contact Us Today!
What Are the Extra Features That You Can Add In Your Vendor Management System?
Once the core Vendor Management System is working, you can add:
- Role-Based Access Control (RBAC): Admin, Manager, Viewer roles.
- Vendor Performance Rating & Scorecards.
- Automatic Purchase Order Reminders through email or SMS.
- Contract Expiry Notifications.
- Report Export to Excel / PDF for finance or management usage.
These improvements make your system enterprise-ready.
Your Next Vendor Management System Starts Here
Managing vendors doesn’t have to be complex. With a Laravel-based Vendor Management System, your business gains speed, automation, security, and control.
We build scalable, user-friendly, and custom Laravel solutions according to your workflow.
Let’s create a smarter vendor ecosystem that saves time and boosts business results.
FAQs
- It is a web-based application that helps manage vendor details, supplier contracts, and purchase orders using Laravel’s MVC architecture.
- You create database tables for vendors, contracts, and orders, then link them using Eloquent relationships like hasMany and belongsTo.
- Upload the project, import the database, set environment variables in .env, and run php artisan migrate –force.